A team is already using AI
Surface current tools, agree on account and data rules, and establish who owns the policy.
Responsible use / Frontier Intelligence
AI Ethics & Responsible Use Policy
Give your team a shared standard for using AI well.
People need to know what they can use, what they must protect, who reviews the work, and when an AI-assisted task needs a different level of approval. This framework gives that conversation a practical structure you can adapt to your organization.
Version 2.0 · October 2026
By Elizabeth Edwards
30pages in the current PDF
23policy sections
60-dayimplementation sequence
Why this belongs in your work
A policy people can actually use.
Responsible use becomes useful when it reaches everyday decisions: a meeting transcript, a client brief, a connected inbox, a synthetic image, or an agent that can act. The framework connects principles to named owners, approval gates, settings, and working checklists.
What you are getting
- Editable framework with clear placeholders for your organization
- Core standards, plus conditional sections for capabilities you actually use
- Practical tools for adoption, review, disclosure, and ongoing maintenance
For business and agency owners, communication leaders, and cross-functional teams building or revising their organization’s AI standards.
Inside the resource
The substance,
before you decide.
Scan the three areas below. Open any section to see the specific material included.
01Set the rules and name the ownersPurpose, governance, approved tools, and proportional review.
- Eight operating commitments; purpose, scope, and plain-language definitions
- Roles and governance scaled for small, mid-size, and larger organizations
- Approved tools, account settings, memory, and connector permissions
- Four internal risk classes: assistive work, decision support, automated action, and consequential use
02Cover the decisions teams face nowData, recording, accuracy, disclosure, synthetic media, and agents.
- Privacy and data protection; cultural and community knowledge; fairness and bias
- Accuracy, specialist review, recording, transcription, and AI notetakers
- Transparency, disclosure, AI literacy, wellbeing, and incident response
- Conditional standards for synthetic media, agents, AI search, public communication, vendors, evaluation, and records
03Turn the framework into a working practiceImplementation steps and tools you can bring to your reviewers.
- First-60-days adoption checklist and acceptable-use do / do not sheet
- AI use inventory and review-intake brief
- Disclosure language library and agentic AI pre-launch checklist
- Vendor and tool scoring sheet, glossary, and version-history record
- A scope note connecting the AI policy to your separate crisis communications protocol
Selected pages / actual edition
See the work
you will be working with.
These are real pages from the resource. Select a page to open a larger image. Descriptions below explain what you are seeing.
Page 9 · Open larger ↗Make approval proportional to the work.
A selected policy page connects tool settings with the first two risk classes. The full framework also covers automated action and consequential uses.
Page 23 · Open larger ↗Give adoption a place to begin.
The first-60-days page moves from assigning an owner and reviewing current use to adoption, training, and scheduled review.
Limited sample pages. The complete paid materials are delivered privately after purchaser verification.
Put it to work
Start with the situation
you recognize.
Illustrative uses for the method—not claims of guaranteed results.
A new workflow can act for you
Use the risk classes and launch checklist to examine permissions, approval, monitoring, run limits, and rollback.
Leadership needs an adoption draft
Bring a structured starting document to the people responsible for legal, IT, HR, privacy, and operations.
Your working direction
A marked-up policy draft, a named owner, a clearer inventory of AI uses, and an adoption plan for your reviewers.
Choose with clarity
A few practical
questions.
This is an educational working framework, not a final policy or legal advice. Adapt it with qualified reviewers before adoption; sector, jurisdiction, contractual, and community obligations still apply.
Read purchase & access termsIs this a finished policy I can adopt unchanged?
It is a structured starting point. Replace placeholders, choose the settings and rules that fit your organization, and have the relevant specialists review it. The editable format supports that work.
Do all 23 sections apply to every organization?
The framework distinguishes core requirements from conditional sections. A conditional section applies when your organization uses that capability. The governance model can be scaled to your size and risk.
Does this replace a crisis communications plan?
The policy includes incident responsibilities and a crisis scope note. A full crisis communications protocol is separate; the AI Crisis Readiness guide supports that distinct preparation.
How will I receive the materials?
We review your purchaser details before releasing materials. Delivery is within 48 hours after purchaser verification, rather than immediately after payment. Use an email you check regularly.
What does the optional Update Pass cover?
The $49 pass is a one-time add-on covering updates and extension-pack upgrades issued for this report during the 12 calendar months after your purchase date. There is no automatic renewal or promised release frequency. It does not include unrelated products or consulting.
Can I use this with clients?
The listed license covers internal professional use by the purchaser and their named organization. Resale, redistribution, public posting, and client sublicensing are not included. Contact the Lab about broader use.
Your next step
Give your team a shared standard for using AI well.
AI Ethics & Responsible Use Policy · $149 one-time in USD · Optional updates $49.
Make this useful for your whole team.
Bring a focused workshop, tailored learning series, or strategic engagement into your organization.